Executive Assistant, Talent & Casting

Description

Nickelodeon, now in its 42nd year, is the number-one entertainment brand for kids. It has built a diverse, global business by putting kids first in everything it does. The brand includes television programming and production in the United States and around the world, plus consumer products, digital, location based experiences, publishing and feature films. For more information or artwork, visit http://www.nickpress.com . Nickelodeon and all related titles, characters and logos are trademarks of Paramount Global.

This position will provide administrative support to the SVP Celebrity Events & Talent Relations, VP Live-Action Casting at Nick/ATV/Paramount and VP Animation Casting & Talent Relations. Ability to work independently, remain focused under pressure and have an outstanding attention to detail at all times is critical. Candidate should deliver the highest levels of quality, thoughtfulness, and integrity in all verbal and written communication, plus act as a true ambassador for the department and Paramount.

Responsibilities include but not limited to:
Maintains the phones and calendars of VPs/SVP which includes a high volume of scheduling and meeting preparation for both internal company/team meetings and external talent/client meetings
Covers the desk of department head/EVP when their assistant is out
Handles and reconciles expenses for VPs/SVP, and the Talent Team when necessary
Books and reconciles travel (air, hotel, and car service) for VPs/SVP
Coordinates and gathers meeting materials and runs the necessary tech for all meetings
Orders meals as needed
Takes notes during applicable meetings and presentations
Manages office supply levels/needs across Celeb/Events. As well as Live-Action & Animation Casting teams supply and material needs on a group and individual
Handles all physical or technological office needs/issues (i.e. Tech support, HR contacts, liaises with Studio Services and Facilities to acquire desired boards, art, furniture, and tech items) for those with physical offices as well as accurately obtain approval for WFH office purchases (printers, keyboards, mice, standing desks, etc.)
Maintains and reconciles all department subscriptions to research materials, magazines, and informational sites
Pitches gift ideas, contacts corporate reps, and budgets for Talent birthday, Series Start, Series Wrap, and holiday gifts
Builds Power Point presentations as needed
Handles gifting needs for award nominations/wins, birthdays, bereavement, etc. for external Casting Directors
Covers talent at tentpole events on the ground such as the KCAs parties/events
Maintain and keep up to date the teams’ Shared Drive with appropriate documents
Builds and sends booking sheets for talent confirmed for tentpole events and one-offs
Distributes event and logistics info to talent reps for events and meetings
Initiates, pitches ideas, and builds actor lists and gathers avail/interest from talent agents/managers
Compiles Cast Lists for pilots, series, and features with photos, socials, and materials links to be shared with relevant departments during the casting and brainstorm process
Sets external third-party meetings for directors/producers and casting directors in advance of and after hiring
Builds and creatively designs talent one-sheets to be shown to high level executives for approval and updates across Live-Action and Animation projects
Creates Talent Deal Memos across Nickelodeon, ATV, and Paramount for series and features

Qualifications/Requirements:
2-3 years in an administrative role reporting directly to upper management preferred
Excellent written and verbal communication skills
Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
Proficiency with office productivity tools and the skills for learning new software and systems (Power Point, Excel, Outlook & breakdown services)
Flexible team player, willing to adapt to changes and unafraid of challenges
Ability to maintain confidentiality of information related to the company and its employees
Available to work occasional weekends for onsite support i.e. events and shoots

ADDITIONAL INFORMATION

Hiring Salary Range: $50,000.00 - 60,000.00.

The hiring salary range for this position applies to New York City, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement.

https://www.paramount.com/careers/benefits

Paramount is an equal opportunity employer (EOE) including disability/vet.

At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access. https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to [email protected]. Only messages left for this purpose will be returned.